Sell to healthcare without failing the BAA.
Venvera is HIPAA compliance software for the Security Rule and Privacy Rule, running your risk analysis, safeguards and breach-notification workflow, the program that gets you signing Business Associate Agreements with health systems and keeps you off the OCR breach wall.
What is HIPAA, and why does it gate your healthcare deals?
HIPAA (45 CFR Parts 160, 162, 164) is the US healthcare privacy and security law. The Security Rule (164.308-312) sets administrative, physical and technical safeguards for electronic PHI; the Privacy Rule (164.502-530) governs use and disclosure; the Breach Notification Rule (164.400) requires notice within 60 days. You do not chase HIPAA for a certificate - you chase it to sign Business Associate Agreements with health systems and payers and win their business, and to stay off the OCR enforcement docket and the public HHS breach portal that names every organisation reporting a breach of 500 or more people. Venvera runs all of it in one system: the safeguards as tracked controls, the 60-day breach clock started at discovery, the 164.308 risk analysis as a living register, and BAAs across their full lifecycle.
Every safeguard tracked, every addressable call defensible.
The HIPAA Security Rule (45 CFR 164.308-312) sets 54 implementation specifications across Administrative, Physical and Technical Safeguards. Venvera renders each as a control with status, owner, evidence link and citation. The 22 addressable specifications carry an explicit decision record - implemented as-is, equivalent alternative, or a documented reason not to - which is exactly the reasoning OCR auditors ask to see.
- 32 required plus 22 addressable specifications across 164.308-312
- Explicit decision record on every addressable spec
- Risk Analysis (164.308(a)(1)(ii)(A)) tracked at the threat-source level
- Workforce training register tied to 164.308(a)(5)
- Cross-mapping to ISO 27001 Annex A and NIST CSF 2.0
Patient-rights requests answered before the deadline hits.
The Privacy Rule (45 CFR 164.502-530) governs how PHI may be used and disclosed. Venvera holds your Notice of Privacy Practices, your minimum-necessary policies and the patient-rights workflow - access, amendment, accounting of disclosures, restrictions, confidential communications. Every request is timed against its regulatory deadline (30 days for access, 60 for amendment) with overdue alerts.
- Notice of Privacy Practices version-controlled and patient-facing
- Patient access requests (164.524) with 30-day deadline tracking
- Amendment requests (164.526) with 60-day deadline tracking
- Accounting of disclosures (164.528) for the prior 6 years
- Minimum-necessary policy with role-based PHI access matrix
Run the 60-day breach clock without missing OCR.
Subpart D of 45 CFR Part 164 sets the breach rules - individual notice within 60 days of discovery, HHS OCR notice (immediate for breaches affecting 500 or more; annual for under 500), and media notice for any breach affecting 500 or more in a single state. Venvera starts the clock at discovery, walks the four-factor risk-of-compromise analysis (164.402), and produces the notice templates ready for review.
- 60-day countdown from incident discovery
- Four-factor risk-of-compromise analysis structured per 164.402
- Individual notice generator (postal and email)
- HHS OCR breach report - immediate (500+) and annual (under 500)
- Media notice template for breaches affecting 500+ in a single state
Sign BAAs and track every one to expiry.
Every business associate - and their subcontractors since HITECH - needs a written agreement under 164.504(e). Venvera registers each BA, attaches the executed BAA, tracks expiry, schedules annual due-diligence questionnaires, and on termination triggers the mandatory return-or-destruction attestation for any PHI the BA holds.
- BA register with executed BAA, expiry and renewal scheduling
- Annual due-diligence questionnaire per BA
- Subcontractor (BA-of-BA) chain visibility post-HITECH
- Return-or-destruction attestation on termination
- PHI flow mapping per BA (incoming, outgoing, types of PHI)
The living risk analysis OCR keeps fining people for missing.
OCR's most-cited finding in HIPAA settlements is no enterprise-wide risk analysis. Venvera treats 164.308(a)(1)(ii)(A) as a living process - every information-system asset identified, threats enumerated against the OCR Guidance (NIST 800-30), likelihood and impact scored, and treatment decisions tracked. The analysis refreshes whenever a system is added, retired or significantly changed.
- Asset register tied to PHI flows
- Threat enumeration against OCR Risk Analysis Guidance
- NIST 800-30 likelihood and impact scoring
- Risk treatment: mitigate, accept, transfer or avoid
- Continuous refresh, not an annual sprint
Answer an OCR audit the same week it lands.
OCR Phase 2 audits work from a 180-inquiry protocol for covered entities (45 for business associates). Venvera maps every Security Rule and Privacy Rule control to the inquiry it satisfies and exports the response package with linked evidence. When the notice arrives you are responding the same week, not scrambling for two months.
- OCR Phase 2 Audit Protocol mapped to controls (180 / 45 inquiries)
- Evidence package export per inquiry, with file references
- Pre-built response narratives editable per inquiry
- Auditor read-only portal with magic-link, time-bound access
- Submission tracking in OCR-acceptable formats
The spreadsheet or Venvera.
HIPAA, answered.
Get HIPAA-ready for the deal that's waiting.
Start with a free gap report across the HIPAA Security Rule - 10 minutes, no email to start.
✓ Every paid plan: audit-ready in 90 days, or your money back
10 minutes · no email to start · no credit card · yours to keep